Using Effective Communication Tools Solves Problems

Problem Solving Made Simple by Using Effective Communication Skills

Do you flow with stress events or does your canoe get capsized, making you as mad as a wet hen and a drenched human? Do you feel as if you’re drowning in a pity party whose constant refrain is “Why does this always happen to me?!”

How you frame a problem IS often the solution. And here’s the point of change: Making people the problem is useless…but making the situation the problem is useful.

Blaming isn’t brainstorming. Pointing fingers of blame takes your eye off the prize. Ready now to canoe down a river of change with your life partners to make a difference today?

Let’s use a metaphor of paddling a canoe to highlight effective vs. ineffective problem solving and talking. (See my earlier entry “Why Teamwork isn’t Working”) Imagine you and your team are straining to paddle down a rain-filled river. Here’s what to do for a change:

  1. Paddle calmly in the right direction.
  2. Paddle any way you can that effectively works.
  3. Paddle together in a positive mood.
  4. Paddle easier when times are tough.
  5. Paddle while talking honestly and openly.
  6. Paddle while playing “the change game.”
  7. Paddle and give plenty of positive encouragers to everyone.
  8. Paddle and listen attentively to others.
  9. Paddle and focus on solving the problems of today.
  10. Paddle as a team instead of quibble and quarrel.

This same teamwork approach works very well in partnered couples, marriages and extended family situations where blame outruns common sense.

Dr. Dennis O’Grady is a human potential psychologist who is a stress reduction expert and interrelational communication expert.

Fruitful Ways of Problem-Solving

There are natural-born problem solvers and natural-born problem causers. Effective problem solvers first ask, “What is IT that’s the problem?” Once one set of problems are solved…you go on to the next set of problems to solve. Adjusting to problems isn’t the point here…adjusting your strategies to solve problems is the point.

Communicating Problem Solving

Essentially, “You make me frustrated!” turned inside out becomes: “What needs to happen differently here (change) so both you and I can feel satisfied?” Here’s how communicating problem solving sounds in practice:

  1. “What is the goal here…what are we trying to achieve?” Without a goal there’s no target to aim at. It’s necessary to put in black-and-white what needs to happen to make progress toward the end result.
  2. “What would work better now to make a win-win for all?” Focusing on what isn’t working won’t fix what isn’t working. What do you think would work better from here? Disallow yourself from shooting down ideas from the creative mind.
  3. “SO who’s going to do what by when?” Without a task list or “to do” list, you risk getting unfocused on easy steps that might result in huge successes. Get verbal agreement from all parties by summarizing the what/who task list…otherwise, you’ll have a listless talk list (no pun intended!)
  4. “How do we measure the results?” Accurate feedback, both negative and positive, is necessary to know exactly what is happening in reality versus what you wish would happen. This stage is frequently skipped, much to everyone’s chagrin.
  5. “How will we keep what is working and discard what isn’t working?” Trying different tools is what changing is all about. Don’t become attached to favorite tools. Be prepared to be surprised…for the serendipity of change. Keep what is working…discard what isn’t working…devise new tools to use and evaluate.

It’s NOT what hasn’t happened BUT what needs to happen that will make your day.

It’s far easier to solve problems using effective communication tools that you might think! All you have to do is keep your energy on what IS working instead of what ISN’T working.

Why not put into today what you might put off tomorrow?

Dr. Dennis O’Grady is a relationship coach and interpersonal communications psychologist from Dayton, Ohio, and the author of TALK TO ME: Communication moves to get along with anyone

Calming the Angry You

By Sue MacDonald, The Cincinnati Enquirer. What’s making your blood boil today? The jerk in rush hour traffic? Cold coffee at breakfast? A still stinging comment made yesterday by your boss? A grumpy child who won’t get a haircut?

Dr. Dennis O’Grady has a follow-up question: What are you going to do about it? The Dayton, Ohio psychologist and author know that plenty of everyday things can produce feeling of anger.

In a new four-cassette audio series, he’s laid out a plan for soothing and managing anger so that negative, self defeating emotions can be replaced by positive, problem solving behaviors.

Sound a little ethereal for your everyday world?

Anger’s as real as the hostility that increases your risk of an early life heart attack.

It’s as tangible as the recurring lump in your throat when you encounter your boss, the blame you’ve heaped for years on a child or ex-spouse, or the overall sense that everyone else is making you feel bad all the time.

“I think the most of us, God love us, are emotional dunces. “says Dr. O’Grady, author and narrator of a newly release audio cassette series No Hard Feelings, (New Insights; $49.95).

Dr. O’Grady describes common anger flash points a “pebbles, rocks, and boulders” of resentment.

The pebbles get stuck in the shoes, making even tiny steps forward in life annoying and painful. Some grow into rocks that are hard to lug around. Some become boulders that quash any hope of positive, forward progress toward happiness, like trying to lift a refrigerator with one hand behind your back. And unless people hone the emotional skills needed to unload those pebbles, rocks and boulders, they’ll continue in life burdened and angry.

Dr. O’Grady tackled the topic of anger as an offshoot of his first book, Taking The Fear Out of Changing (Bob Adams Inc. $16.95; 1993.)

“In dealing with change, I found that some people, despite their best efforts, couldn’t pull off the positive change they sought,” he says.

He quickly uncovered the reason: They were so bogged down with anger, resentment, grudges and disappointment that they were emotionally stuck.

Jerry Rex, a 47-year old president, has found that listening to the tapes while driving a four-state territory has helped him deal better with employees and his family. “I’m a person who believes in not keeping your emotions pent up.” Says Mr. Rex, a former Daytonian who now works for Machine Tool Systems (MTS) in Charlotte, NC. “You say what you are thinking, you do it tactfully and then you move on.”

“But I find myself sometimes taking things out on my family. It would be easier to snap at them because you can’t always do it to the people you work with professionally,” he says. “If nothing else, listen to the tapes has made me more cognizant that it’s easy to do that, even to the people you most want to nurture.”

As recently as three weeks ago, he was listening to the tapes when he blew a car tire on a Virginia expressway at 70 mph. “Normally I probably would have gotten really ticked off,” he says. “Because I was listening to the tapes when it happened, I said, “Hey, I’m glad I left early because now I can change the tire and still make my meeting on time.” And within two minutes, a state trooper pulled over and helped. “I knew the whole situation went better because I was in a calm mood from listening to those tapes,” he says. “Dennis O’Grady has a way of approaching things in a logical, everyday fashion, but in a very personable way.”

Dr. O’Grady say the same people who are quick to anger (yell, scream, curse, rant, rage, belittle, complain, judge and gossip) haven’t learned the opposite emotional skills – to be just as quick to forgive, take personal responsibility, keep things in perspective, communicate feelings, exert self-control and handle emotions freely and honestly.

His plan guides people backward though their anger, helping them identify what’s at the heart of it and develop positive thought patterns and behaviors. There’s no reason, he says, that getting upset, judgmental or cranky should be the norm. Yet, many people automatically function on angry auto-pilot. (And the media provide role models, Dr. O’Grady says, in the form of trashy talk shows that are “emotional free-for-alls where people can dump and load their anger without taking responsibility for themselves”).

Forgiveness, empathy, understanding and a get-a-life attitude can become just as automatic if people have the emotional skills and awareness to let them evolve. “Basically what we have today is emotional anarchy.” He says. “No one’s connected enough with their own emotions to say, “let’s stop and think about what we’re doing and feeling.” “Some people go inside themselves and let the feeling fester, and some lash out – they take pride in being idiots,” He says. “For a lot of men, we don’t often believe we’re paid off or rewarded for our emotions. We think being emotional makes us lose money in our businesses. We think it makes us vulnerable.”

Any self-help plan that helps people deal with emotional letting go, assertiveness, handling rejection and overcoming resentment is going to be uncomfortable at first, Dr. O’Grady acknowledges. But is road rage a better alternative? Is a spurned worker who returns to the job site with a gun a safe outlet for anger? Is a resentment filled marriage a happy one? Is constant tension or chronic complaining at home, work, school or in relationships healthy for anyone?

The key to unraveling unhealthy anger is to identify the emotions at the root of the behavior. Is it loneliness you’re feeling? Disappointment? Isolation? Jealousy? Rage?

Once you’ve labeled and felt true emotions, then learn how to channel them so you end up with positive results. An example:

Someone cuts you off in traffic. The angry you flips them off. The un-angry you waves and smiles, letting the other driver into your lane. Then you forget about it. Coping with anger is smart for individuals as well as business and organizations, Dr. O’Grady says. At work, a single chronic complainer can lower moral for an entire group. Employees whose ideas aren’t acknowledged or whose concerns aren’t addressed are likely to turn resentful – and not be very productive or loyal.

“I really hope this information, in a training format, becomes part of the business environment so that entire organizations can use healthy anger to solve problems.” He says. People will function better if they’re functioning OK emotionally. Every cog makes the whole thing run. Without every cog, the whole thing shuts down.”

How To Cope With A Most Difficult Emotion

Of all moods and emotions, it seems anger is the most difficult with which to deal.

Common angry reactions – bellowing, banging cabinet doors, belittling loved ones – can damage a relationship more than almost any other behavior. Yet research shows people have fewer and less effective strategies for coping with anger than with any other emotion.

Dianne Tice, a psychologist who conducts mood research at Case Western Reserve University in Cleveland, found that some common tactics to diffuse anger – such as exercise – backfire.

“When you’re angry, you’re already emotionally aroused, and exercise could rev you up further.” Ms. Tice says. Distracting yourself by shopping or catching a flick can compound anger if you end up facing long lines or incompetent clerks or other anger triggers.

Her tactic: Isolation.

Take a timeout – similar to the one you enforce when your 2-year-old is tossing a tantrum. Go to your room and scream until you get it out of your system.

Go for a walk, take a nap or do relaxation exercises, such as deep breathing or meditation.

When you’re calm, take a problem solving approach to discussing your feelings with the person who triggered them.

Dennis Wholey, host of the PBS television series, THIS IS AMERICA WITH DENNIS WHOLEY and the author of “The Miracle of Change,” says this about the audio program and podcast NO HARD FEELINGS: “In these sessions Dr. O’Grady offers an easy to use and successfully proven “Releasing Resentments Ritual” which allows you to express anger — and protect relationships at the same time. When we get caught in the rejction, resentment, revenge game, we tend to go ’round and ’round. This tape series and points the way off the playing field and into a happier life. These modules will change your life–guaranteed. You’ll learn a whole lot about yourself by listening. There’s gold here. So go for the gold!”

“It’s Depressing To Get Up In The Morning!”…If You Say So

Are you a hard self-talker, as in, “It’s depressing to get up in the morning!” You can make happen what you say will be so…by telling yourself IT will BE SO. Ironically, since time is on your side…NOT getting up on time can be a contributing cause of depression. And if you’re late to work or school that can add even more weight to your dourly depressive thinking.

The Hurry-Up Cycle That Causes Lateness and “The Blues”
A vicious “hurry up” cycle of getting up late…feeling rushed…feeling depressed…getting up late…feeling rushed…losing energy…staying in bed longer and longer…can ensure you will drive yourself batty. In my opinion, it’s not so much about getting up ON TIME. It’s about respecting your needs to get up ON YOUR TIME.

Are You Starting Your Day Your Way…Why or Why Not?

Here’s how one client described “the torture” that begins when the alarm clock rings:

“That (getting out of bed) depresses me!” Why get out of bed to start the torture of the day? Sleeping works for me as an escape BUT I want to get up on time all the time. I can’t seem to do it, no matter how hard I try. I love my bed and sleeping because there are no battles to fight…no one is complaining…there are no failures to face…no bad moods to overcome…no pressures to be perfect…no worries about the future. On the other hand, I don’t want to become a lazy vegetable. Shouldn’t I be more disciplined like people I know who get up to get going in the morning?”

Respect your needs to GET UP ON YOUR TIME! Why let “bed” or “sleep” be the great escape for living a wide-awake life?

What To Do To Slide Into a Positive Day

How can you show respect for yourself–and for your need to GET UP ON YOUR TIME?! Here are eight, easy-to-follow, steps:

  1. Decide on YOUR TIME to rise in the morning
  2. Set your alarm clock, and test the sound, to YOUR TIME
  3. When your alarm goes off…put both feet on the floor on YOUR TIME
  4. Only punch off the alarm clock when YOU are out of bed
  5. Do not return to bed for any reason whatsoever
  6. Sleepily go about your routine until you wake up
  7. Don’t go back to bed even for a second…STAY ON YOUR TIME
  8. Enjoy feeling more relaxed in the morning

Mood Managing: It won’t take 30 days to learn this new habit. About four days is all it takes. The crucial feature of this approach is to respect yourself…by getting up on YOUR TIME for a change.

Why suffer at your own hands any longer? The best parts of you are awake and raring to go. Why sleep through life when you have so much to offer to life…and life has so much to give back to you in exchange?

Start your day your way. Get up AT YOUR TIME…and let go of pressuring yourself to get up ON TIME. Your mood and energy will appreciate your caring concern.

When you GET UP ON YOUR TIME…you will feel less depressed. Start your day by managing your mood your way to kick the day off to a positive start.

Dr. Dennis O’Grady who is a Dayton, Ohio, psychologist teaches communication tools to overcome dysphoria, anxiety and obsessive thinking in his books and workshops on change and communication management

Talking Helps: The Mankind Project

At various times, I will post available community resources called “Talking Helps” that focus on improving positive and effective communication skills for men and women who walk-the-talk, found in, “Talk to Me: Communication moves to get along with anyone.”

The ManKind Project includes over 25,000 men world-wide who have learned and are continuing to practice skills of emotional literacy, integrity, accountability and honest, direct communication. Men who have experienced the conscious approach to mature masculine development through involvement in The Mankind Project describe:

Breaking through life-long barriers

Connecting to feelings

Journeying from head to heart

Giving up inappropriate dependencies

Discovering true male friendships

Enhancing relationships with women

Becoming better fathers

Learning to accept deep support from men

Looking forward to becoming an elder

Robert Moore, Jungian analyst and author of King, Warrior, Magician, Lover has described the ManKind Project’s work as the single most important opportunity for men who wish to reclaim their mature masculinity.

You can check out The ManKind Project internationally at www.mkp.org and in Ohio at www.ohio.mkp.org. In Metro Dayton you can contact Jerry Knapke at sjknapke@aol.com or 937-657-7588.